Using AI to Craft Messages You'd Actually Send

Transforming Thoughts into Messages with AI

Ever stared at a blank screen, uncertain how to start your message? You're not alone. With the rise of AI tools, drafting messages you’d actually send has never been easier. Let's walk through a workflow that takes you from a raw thought to a polished message, using AI as your guide.

Step 1: The Raw Thought

Every message starts with a raw thought. This is your core idea, often unrefined and possibly jumbled. For example, you might think: "Need to follow up on last week’s meeting" for a work email.

Step 2: Crafting the AI Prompt

Next, you'll translate that thought into an AI prompt. This is where you guide the AI on what you need. For our example, you might use: "Write a follow-up email after our last meeting, asking for updates on the project timeline." This sets a clear direction for the AI to generate a first draft.

Step 3: AI Draft

With the prompt set, the AI will produce a draft. Here's what it might look like:

Subject: Follow-Up on Project Timeline

Hi Team,

I hope this message finds you well. I wanted to touch base regarding the project timeline discussed in our last meeting. Could you please provide an update on the progress? Thank you!

Best,

[Your Name]

Step 4: Human Edit

While the AI provides a solid foundation, your personal touch is essential. You might tweak the tone or add specifics. Revised, it could be:

Subject: Quick Check-In on Project Progress

Hello Team,

I hope this message finds you well. Following up on our last meeting, I wanted to check if we are still on track with the project timeline. Any updates would be much appreciated. Thanks!

Best regards,

[Your Name]

Example 2: Tackling a Difficult Text

Your raw thought might be: "Tell friend I can't attend their party." Your AI prompt could be: "Construct a polite text declining a party invitation for personal reasons." The AI draft might offer:

Hey [Friend’s Name],

Thank you so much for the invite to your party! Unfortunately, I won’t be able to make it due to prior commitments. Hope it’s a blast!

Cheers,

[Your Name]

With a human edit, it may become:

Hi [Friend’s Name],

Thanks for the invite! Sadly, I have a prior commitment that I can’t miss. I hope you all have an amazing time, and let’s catch up soon!

Take care,

[Your Name]

Example 3: A Professional LinkedIn Message

Initial thought: "Connect with someone about job opportunities." AI prompt: "Write a LinkedIn message introducing myself and expressing interest in job openings." AI draft:

Hi [LinkedIn Contact],

I hope you're doing well. I came across your profile and was impressed by your work at [Company Name]. I am currently exploring new opportunities and would love to learn more about any openings at your company. Thank you for your time!

Best,

[Your Name]

After editing, it might read:

Hello [LinkedIn Contact],

I hope this message finds you well. I've been following [Company Name] and am impressed with the innovative work you’re doing. I’m considering new career opportunities and would love any insights into potential roles at your company. Thanks for your time!

Best regards,

[Your Name]

Final Thoughts

AI tools like Tact can seamlessly enhance your communication by optimizing message tones, rewriting emails, and perfecting AI prompts. By incorporating AI, you can focus on what truly matters: delivering messages that resonate with your audience.